How to Request a Translation Quotation
Prepare a clear translation brief with files, languages, purpose, deadline and delivery requirements before requesting a quotation.
1. Gather the complete source
Send the latest approved files and include every page that belongs to the project. Editable files are useful for assessing text and layout. If only scans are available, check that names, stamps, handwriting and page edges are readable.
2. Describe the audience and languages
State the source language, target language and destination market. Explain whether readers are customers, employees, specialists or a receiving authority. If you are unsure about a requirement, include the institution’s written instructions rather than assuming a particular certification will be accepted.
3. Specify the deliverables
List the required file formats and say whether you need translation only, bilingual tables, editing, subtitles or desktop publishing. Include reference documents and terminology. Tell the provider about any text in diagrams, images or linked files.
4. Agree timing and scope
Give a preferred deadline with a time zone, and identify the person who will answer questions and approve terminology. Ask the quotation to state what is included, what requires separate agreement and how later source changes will be handled. A clear brief helps both sides compare the same scope.